This policy applies universally to all remote access, regardless of ownership of the equipment used to perform the remote access. Pacific University determines the financial and technical feasibility of implementing technical controls and remote workstation security enhancements.

PUNID required to review policy.

Revised 2/8/2022

This policy establishes a structure for employees to work fully remote, or in a hybrid model based upon certain job functions and responsibilities.  Some job functions and responsibilities restrict or limit employee ability to work remotely. This policy will provide transparency and documentation for remote work for compliance, liability, and prioritize fairness, equity and employee engagement.

This policy, in conjunction with the Remote Work Plan and Agreement Form, ensures that both the supervisor and employee have a clear, shared understanding of the employee’s remote work arrangement.  The remote work agreement is unique based upon each situation and can be adapted to meet individual requirements and the needs of the position, supervisor, team and university.  The expectations for remote work is that the employee will effectively accomplish their regular job duties regardless of work location.

Please see the policy for additional requirements and expectations. 

Remote Work Plan and Agreement Form - February 2022

The purpose of this policy is to ensure patients the right to request Confidential Communications as required by HIPAA.

HIPAA permits a patient to request that the covered entity communicates by alternative means or to alternative locations.

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

Request for Confidential Communications Form

Confidential Communications Revocation Form

The purpose of this policy is to describe the patient right to request a restriction of use and disclosure of protected health information (PHI). HIPAA permits a patient to request that the covered entity restrict uses or disclosures of protected health information (PHI) about the patient to carry out treatment, payment, or health care operations.

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

PUNet ID required to review
Updated March 2023

Form - Request for Restriction Not to Bill Health Plan or Insurance (Updated August 2023)

Form - Request for Restrictions of Use and Disclosure of Protected Health Information (Updated September 2023)

The purpose of this policy is to describe a patient’s right to request an amendment of protected health information contained in the designated record set (DRS), and the process and timeline for replying to the request. HIPAA provides patients and their representatives certain rights. This policy describes a patient’s right to request an amendment of protected health information (PHI).

The scope of this policy is all workforce members of Pacific University’s health care component. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care component of Pacific University.

PUNet ID required to review
Updated August 2023

Form - Request to Amend PHI (Updated August 2023)

The policies within the Residence Hall Handbook apply to all conduct in or around Pacific University's residence halls. Both residents and guests are required to abide by both these rules and those detailed in the Student Code of Conduct.

By digitally signing the housing contract, residential students agree to abide by all terms and conditions set forth in the housing contract, as well as all rules and regulations governing Pacific University students as set forth in published handbooks (online and/or printed). The policies and procedures in this handbook are thus incorporated into the housing contract.

Pacific University is not responsible for damage or loss of personal property on or off campus whether or not it is used on behalf of the University.

Employees are advised to take precautions when using personal items on campus and are encouraged to guard against theft or damage by keeping personal property secure at all times.

Pacific University has adopted this Risk Analysis and Management Policy in order to recognize the requirement to comply with Information Security Requirements. Under the guidance of Senior Leadership, Pacific University will conduct periodic assessments of potential risks and vulnerabilities to the confidentiality, integrity, and availability of electronic Protected Data of which we have been entrusted.

Senior Leadership will be responsible for receiving, reviewing and acting upon the risk analysis, including assessing assignment of risk, prioritizing risk mitigation, and advocating for resources needed to implement a risk mitigation plan.

Updated 2/25/20
PUNID required to review policy.

Quick Guide to Robert Rules.

The School of Audiology offers an innovative and accelerated three-year professional curriculum leading to the Doctor of Audiology (AuD) degree. The inaugural cohort of students, the Class of 2015, matriculated with the Fall 2012 semester.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses. The following Crime Statistics are provided in compliance with the provisions of this act.

Pacific University takes reasonable and appropriate steps to conduct periodic technical and non-technical evaluations of its security safeguards in order to demonstrate and document the extent of the university’s compliance with its security policies and applicable laws and regulations. These safeguards include policies, controls, and processes, which are updated in response to environmental or operational changes affecting the security of Protected Data. The evaluations will be completed by a team or individual designated by Pacific University's Information Security Officer.

PUNID required to review this policy.

The purpose of this policy and procedure is to confirm Pacific University’s compliance with federal HIPAA regulation 45 CFR §164.308(a)(8), which directs Pacific University to perform periodic evaluations of security safeguards, especially in response to environmental or operational changes, and are necessary to re-affirm that ePHI continues to be protected in accordance with the HIPAA Security Regulations. This policy reflects Pacific University’s commitment to comply with such regulations.

PUNID required to review this policy.

Security Evaluation Policy | POL-COM

Revised 11/8/2022

To establish guidance regarding students or visitors bringing service or companion animals on University property and, if applicable, the process for appealing a decision relating to a qualifying animal.  This policy does not apply to animals utilized for research or other scholarly activities. 

Members of Pacific University (the “University”) community, guests and visitors have the right to be free from sexual harassment, violence, and discrimination. All members of the University community are expected to conduct themselves in a manner that does not infringe upon the rights of others. The University sexual misconduct policy has been developed to reaffirm this expectation and to provide recourse for those individuals whose rights have been violated.

The University is committed to providing a learning environment that affirms the dignity and inherent worth of every member of the University community. The Student Code of Conduct is an overarching set of regulations and procedures designed to protect and foster such a learning environment, and includes within it this Sexual Misconduct Policy. Human Resources policies, including the Faculty and Governance Handbook and Staff Handbook, also include prohibitions on sexual misconduct and discrimination on the basis of sex.

The University maintains a policy of zero tolerance for sexual misconduct regardless of the sexual orientation or gender identity of individuals. Zero tolerance means the University will take steps to address all unwelcome conduct of a sexual nature and will impose sanctions on anyone who violates this policy. Resolution by the University is intended to help bring an end to harassing or discriminatory conduct, prevent recurrence, and address the effects on the survivor and the community. This policy serves (1) as a measure to evaluate if behaviors trespassed on community values and (2) as a guide for students, employees and third parties about the University’s expectations for responsible and respectful sexual communication and interaction.

There are three major components to the University's sexual misconduct policies and procedures as follows:

Sexual Misconduct Policy

Title IX Sexual Misconduct Process

Non-Title IX Student Sexual Misconduct Process

For reporting and support options, please visit our Title IX webpages.

The purpose and intent of this policy is to create an environment that is consistent with Pacific University’s commitment to improve the health and wellness of its community by creating a smoke free campus.

The University prohibits solicitation of its personnel or distribution of literature by outsiders at any time. Faculty and staff members are not permitted to solicit University Personnel or distribute unauthorized literature during working time or within the working areas of the University. No employee may directly or indirectly sell any item or post any literature within the University or on University property without proper authorization.

Questions about this policy should be addressed to the Vice President for Finance and Administration.