International travel significantly increases the risks of theft or loss of IT equipment and of malware infection that can compromise accounts. This policy helps to manage these risks and thus manage the risk to university protected data and records. There are also potential legal issues surrounding traveling with encryption and this policy helps manage risk of legal action to the university or its employees.

Required document for providing a Job Shadow opportunity as a learning experience to a minor student. Form must be signed. Updated 3-8-2022 PUNet ID required to review

The appropriate administrative head may authorize a key or keys to an employee for her/his office, classroom and building. The administrative head authorizing the keys is also responsible to make sure the keys are returned upon termination of the employee. Key authorization forms are available from Facilities Management and on their website. The employee assumes responsibility for the security of the various keys he/she will need. Each key is for personal use in discharge of assigned duties...

To support parents being able to feed their infant, there are designated lactation rooms on both campuses (Forest Grove and Hillsboro). To view where rooms are located visit the Lactation Rooms webpage or contact Human Resources for further details. Other Related Policies: POL-TIX7802 Pregnancy and Related Medical Conditions Policy

The purpose of this policy is to establish language proficiency requirements for Providers in accordance with OHA 333.002.0250. Pacific University will allow Providers to interpret from English to the target language, when arranging for or providing services to a person with Limited English Proficiency (LEP), when the Provider meets the proficiency standard, prior to acting as interpreter. Patient requests for a certified or qualified interpreter from the Health Care Interpreters Registry will...

Pacific University Libraries are committed to respecting users’ privacy and acknowledge the role that privacy plays in fulfilling the Libraries’ mission to advance critical inquiry, collaborative learning, and knowledge creation. This policy’s purpose is to inform users about: How the Libraries handle personally identifiable information that may be collected Actions the Libraries take in order to protect users’ privacy Users’ rights while engaging with Libraries’ resources This policy only...

If you would like to change the amount of your work study award, Federal Direct Loan(s) and/or private loan, indicate the requested change(s) on this form and return to the Office of Financial Aid. Our ability to change loan amounts is limited.

Effective January 1, 2013, employees of Oregon public and private higher education institutions are considered by law to be mandatory reporters of child abuse for minors.

The purpose of this policy is to establish Pacific University's compliance with federal HIPAA regulations 45 CFR §§ 164.502(b) and 164.514(d), which require covered entities to make reasonable efforts to limit the use and disclosure of PHI to the minimum necessary. Information systems, including electronic health records contain more protected health information (PHI) than may be needed for a given purpose or disclosure. This policy governs the use and disclosure of PHI so that only the minimum...

This policy provides an overview of the steps that must be taken by those wishing to create mobile applications that represent or will be owned by Pacific University. Guidelines are given and standards enforced so that mobile apps represent the university well, can be managed on an ongoing basis, and do not violate legal regulations or other university policies.

Workforce members of Pacific University are generally not issued smart phones or similar mobile devices, which have the ability to connect to the Pacific network and download data. To support mobile access for the workforce, Pacific has adopted a "bring your own device" (BYOD) approach, which permits workforce members to utilize personally owned devices to access Pacific email, calendar, contacts and other resources. This policy applies to both personally owned devices and Pacific-owned devices...

Pacific University promotes the highest standard of ethical and legal conduct. The Code of Conduct, policy and procedures for all workforce members guide this effort. Pacific University promotes open dialogue between members of the Pacific University community, and encourages workforce members to report problems, concerns, opinions without fear of retaliation or retribution. The University will use best efforts to protect workforce members against retaliation or retribution from reporting actual...

Pacific University is committed to preserving the privacy of your health information. We are required by law to keep your health information private and provide you with this Notice of Privacy Practices. We are also required to provide you with this Notice describing our legal duties and our practices concerning your health information. We reserve the right to change this Notice and to make the revised or changed Notice effective for health information we already have about you, as well as any...

The assigning of office space and furnishings for academic personnel is a function of the dean of the appropriate college or school in consultation with the Vice President for Finance and Administration. Office space and furnishings for non-academic administrators and staff are assigned by the appropriate department head in consultation with the Vice President for Finance and administration.

Work files should be stored in places with appropriate controls that provide for business continuity. When faculty and staff members store work files in areas not managed by their departments, there is a significant risk of the disruption of operations if the files become inaccessible because the employee is unavailable due to leave or ceases to be employed at the university. UIS does not have a quick, efficient, or guaranteed way to retrieve files stored in non-managed areas and services, and...

It is important for the Financial Aid Office to know about any outside resources and/or scholarships you are receiving.

Various editions of a Pacific University Faculty and Governance Handbook have appeared since the early 1940s. The University Faculty and Governance Handbook is intended as a guide for all Pacific University employees to the current faculty and governance practices and procedures of the university. The University Faculty and Governance Handbook is accessible to all employees and students through the university's web site.

The purpose of this policy is to establish a standard for creation of strong passwords, the protection of those passwords, and the frequency of change. Passwords are an important aspect of computer security. A poorly chosen password may result in the compromise of Pacific University's entire university network.

This policy establishes a process and guidance for the development, review, approval, and maintenance of University policies and procedures. By implementing this process, the University seeks to enhance operational efficiencies and compliance with applicable laws throughout University operations and activities. Policymaking may be used as a tool for providing guidance and establishing requirements for the areas of the University community covered by the policy or procedure. Policy template...