The Pacific University Libraries seek to advance critical inquiry, collaborative learning, and knowledge creation through dynamic services, spaces, and collections. The Libraries’ enactment of this mission is guided by our core values, which prioritize providing opportunities to engage with diverse ideas, providing services that contribute to equitable access to information, and the use of inclusive approaches to delivering services.

Aligned with this mission and these values, the Libraries provide information technology resources — desktop and laptop computers configured to allow unfiltered access to subscribed and open Internet information resources — that are available both to Pacific University students, staff, and faculty and to external community patrons for use in Libraries facilities. The primary intended purpose of these resources is to support the teaching, learning, research, service, and administrative activities of the Pacific community; a secondary purpose is to support the personal information technology/resource needs of the Pacific community and the academic and personal needs of external community members.

Access to these information technology resources and to subscribed and open Internet resources is provided in compliance with the American Library Association’s (ALA) Library Bill of Rights and the ALA Access to Digital Resources and Services: An Interpretation of the Library Bill of Rights statement.

This Computer/Internet Use Policy is intended to elaborate on and extend the Pacific University Appropriate Use Policy for Information Technology policy; library computer users should refer to that policy as the primary source of parameters, rights, and restrictions on the use of information technology in Libraries facilities.

Committed to the highest standards of moral and ethical behavior, employees are expected to report known or suspected fraudulent or dishonest conduct. Employees reporting known or suspected fraudulent or dishonest conduct in good faith must feel safe and protected from retaliation. Employees found to have been making frivolous claims under this policy will be subject to disciplinary action. The purpose of this policy statement is to provide a formal protocol for communication among relevant parties.

Pacific University will investigate any possible fraudulent or dishonest conduct, including misuse of University resources or property by faculty, staff or students. Anyone found to have engaged in fraudulent or dishonest conduct is subject to disciplinary action by the University up to and including dismissal or expulsion, and civil or criminal prosecution when warranted.

All members of the University community are encouraged to report possible fraudulent or dishonest conduct. An employee should report his or her concerns to their manager. Managers are required to report suspected fraudulent or dishonest conduct to the Vice President of Finance and Administration. If for any reason an employee finds it difficult to report his or her concern to a manager, the employee can report it directly to the Vice President of Finance and Administration (VPFA), the Director of Human Resources, or the University Controller/Assistant VPFA.

Fraudulent or dishonest conduct may include criminal acts, subject to prosecution under the law. The university must safeguard its assets and reputation and protect its funds from theft and misappropriation. This policy provides information on the proper procedures that should be followed to report known or suspected fraudulent or dishonest conduct. These procedures have been developed to achieve confidentiality and consistency. In addition, this policy establishes a central collection point for reporting all known or suspected fraudulent or dishonest conduct so that financial and system controls can be thoroughly and consistently reviewed, evaluated and modified in order to prevent similar irregularities in the future.

See policy for more information. 

Contact Information

Office of the President, 503-352-2123, president@pacificu.edu

Finance and Administration, 503-352-2258

Human Resources, hraccount@pacificu.edu

The purpose of this policy is to establish language proficiency requirements for Providers in accordance with OHA 333.002.0250.

Pacific University will allow Providers to interpret from English to the target language, when arranging for or providing services to a person with Limited English Proficiency (LEP), when the Provider meets the proficiency standard, prior to acting as interpreter. Patient requests for a certified or qualified interpreter from the Health Care Interpreters Registry will be honored by Pacific University.

This policy applies to Providers within Pacific University’s Healthcare Clinics. Pacific University is a hybrid entity. Only the health care component (i.e., the covered functions) of Pacific University must comply with this policy. All references in this policy to “Pacific University” shall be construed to refer only to the health care components of Pacific University.

Updated October 2024.

Pacific University has maintained unique collections of artifacts, art, and archival records for many years. While the great majority of these materials will remain at Pacific indefinitely, occasionally some items need to be transferred or discarded – a process formally described as “deaccessioning” – from our permanent collections. Professional guidelines for museums and archives recommend that formal standards for deaccessioning be created and maintained by collecting institutions. This policy provides: standards for considering materials for deaccessioning; the authorities and restrictions on making deaccessioning decisions; and the valid means of disposal or transfer of deaccessioned materials.

Cultural Collections Deaccessioning Policy

The purpose of this policy and procedure is to confirm Pacific University’s compliance with federal HIPAA regulation 45 CFR §164.308(a)(8), which directs Pacific University to perform periodic evaluations of security safeguards, especially in response to environmental or operational changes, and are necessary to re-affirm that ePHI continues to be protected in accordance with the HIPAA Security Regulations. This policy reflects Pacific University’s commitment to comply with such regulations.

PUNID required to review this policy.

Updated October 2024.

Most information systems, including electronic health records that contain ePHI have the ability to create log files, which describe the activity occurring to, or within the system. A timely review of system activity can give insight into potential issues that may negatively impact the security of protected health information.

The purpose of this policy is to establish Pacific University's compliance with federal HIPAA regulations including standard practices for reviewing system activity within information systems. These types of reviews may include the activity and access logs of Pacific University medical record systems which store ePHI.

PUNID required to review policy.

Information Systems Activity Review and Audit Policy

Appropriate management of access to protected health information is an important aspect of Pacific University's information security strategy.  Pacific University has adopted this Access Control Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”).

The purpose of this policy is to establish a standard for HIPAA access control activities related to the Pacific University HIPAA Program.  Pacific is committed to take reasonable and appropriate steps to ensure that workforce members have the appropriate authorization to access ePHI.  This policy will cover initial, as well as periodic access control activities. 

PUNID required to review policy.

This policy describes the procedures in relation to awarding credit for prior experiential learning, including the award of credit for selected credit-for-examination programs.

The purpose of this policy is to ensure that necessary records and documents are adequately protected and maintained and to ensure that records that are no longer needed or of no value are discarded at the appropriate time. 

The Student Records Retention Policy will do the following: retain student records as required by federal, state, and other regulatory agencies; preserve the records that are vital to the university; and provide needed documentation in the event of litigation.

To provide equitable access and to ensure all advertisements to the Hillsboro campus community meet minimum standards.

Pacific University has adopted a Floating Holiday Award for Commencement Event Staff to recognize the additional duties and contributions for exempt staff when assisting with the May and August commencement ceremonies.  

Floating Holiday Award for Commencement - HR Procedures Document

In accordance with state law, this policy establishes eligibility and procedures for seeking waivers from minimum GPA or disciplinary record requirements related to academic success. These waivers are available for students who have experienced sexual misconduct while enrolled at Pacific University.

This policy describes the minimum academic and disciplinary standards at the university, the availability of confidentiality for those seeking waivers under this policy, the applicability of waivers to university activities, and the procedures by which waivers can be requested and how they will be considered and approved.

Pacific University is committed to honoring undergraduate students’ prior experiential learning as a means of satisfying their degree and certificate program requirements (including Pacific’s Undergraduate Core/general education, majors, minors, specializations, electives, and other requirements).

Under this policy, Pacific University aims to award Credit for Prior Experiential Learning (CPEL) to undergraduate students. This policy is applicable to all undergraduate programs in each college including College of Arts & Sciences, College of Business, College of Education and in all locations including Forest Grove, Eugene, and Woodburn.

This policy is nested under the umbrella Credit for Prior Learning Policy. 

Work files should be stored in places with appropriate controls that provide for business continuity.  When faculty and staff members store work files in areas not managed by their departments, there is a significant risk of the disruption of operations if the files become inaccessible because the employee is unavailable due to leave or ceases to be employed at the university.  UIS does not have a quick, efficient, or guaranteed way to retrieve files stored in non-managed areas and services, and any retrieval of files owned by an employee requires an exception to the employee privacy policy section of the Appropriate Use for Information Technology Policy.  Thus, this document establishes that supervisors have a right, and often a duty, to ask employees under their supervision to organize work files so that the supervisors have access to them, and that employees are expected to do so when asked.  Exceptions are provided for most types of academic files and personal copies of personal copies of performance evaluations.

Training opportunities will be provided leading up to the October 1, 2024 adherence date when enforcement of this policy will occur.
View the Knowledge Base article on this topic with helpful tips and instructions. 

Pacific University of Oregon is committed to creating and maintaining a community where all individuals enjoy freedom from discrimination, including discrimination or harassment, or retaliation on the basis of sex, as mandated by Title IX of the Education Amendments of 1972. Harassment or discrimination based on pregnancy, marital status, or parental status is prohibited and illegal in the University’s education programs and activities, including, but not limited to, admissions, hiring, leave policies, employment policies, and health insurance coverage. The University establishes this policy to ensure the protection and equal treatment of individuals who are pregnant, experiencing a medical condition related to pregnancy, including lactation, or the need to express breast milk for a child.

The purpose of this policy is to ensure credit balances are appropriately returned to the payer, patient, or properly accounted for by each clinic.