This policy applies to anyone seeking to conduct a charitable gaming activity to raise money to benefit any part of Pacific University.

Definitions:

• Charitable gaming: consists of bingo, raffle and Monte Carlo events in which the proceeds are used to fund the activities of tax-exempt nonprofit organizations. Regulated by the Oregon Department of Justice (DOJ).
• Sponsoring party: organization within the university intending to offer a charitable gaming activity, may include employees, parents, students and/or alumni.
• Charitable donation: A charitable donation is a gift made by an individual or an organization to a nonprofit organization, charity or private foundation. Charitable donations are commonly in the form of cash, but they can also take the form of real estate, motor vehicles, appreciated securities, physical items and other assets or services.

Policy:

• Charitable gaming activities sponsored by parties within Pacific University must follow the laws of the state in which the activity is held, regardless of the beneficiary of the activity. Pacific University will not conduct charitable gaming activities in states where such activity is illegal.
• All charitable gaming activities must be reported to University Advancement— see below for additional details, and University Advancement may forbid such activities if they are not compliant with the laws of the state in which the activity will take place. advancementrequests@pacificu.edu or 503-352-2057.
• University Advancement will maintain a record of all charitable gaming activity and secure and maintain Pacific University’s charitable gaming license(s).

Please see policy document for more information.
PUNID required to view policy. 

For programs that accept transfer credits, Pacific University accepts coursework and credits comparable in nature, content, academic quality, and academic level to the coursework expected of the relevant Pacific degree program, according to evaluation criteria and transfer limits determined by each College, School, and/or Program.

Exceptions to specific transfer practices may be made on a case by case basis, when special circumstances warrant.

PUNID Required to view policy.

This policy ensures an approved and intentional process takes place when pursuing the addition or reduction of sport offerings in the Athletic Department. The opportunity to grow or reduce offerings for student-athletes at Pacific University must be undertaken with careful consideration to the institution as a whole, including the potential impact such a decision would have on the current academic, social, financial, and athletic environment on campus.

This policy applies to Athletics Department sport sponsorship including varsity and junior varsity offerings. Club sport offerings develop initially through the Student Senate Club Recognition process and are funded separately from the Athletic Department budget. This policy pertains specifically to:

• Adding a Varsity Sport
• Adding a Junior Varsity Sport
• Discontinuation of a Varsity Sport
• Discontinuation of a Junior Varsity Sport

PUNID required to view policy

Pacific University’s energy management policy is designed to establish an understanding and support for sustainability and energy conservation in our local community and the world around us. 

Pacific University will regularly review energy consumption and implement methods to improve overall energy management and lower energy consumption. The Energy Management Team will recommend targets to university leadership.

PUNetID required to view policy document.

Staff, students and faculty who may wish to supplement office equipment with the use of small appliances are responsible for the purchase, maintenance, and safety of such appliances in their spaces.

The use of air purifiers for space in Pacific University campuses and their efficiency depends on the size of the area they are trying to condition and the power available in the room/building. The University will not purchase air purifiers nor will the University Facilities department maintain the appliance or their filters. It is the sole responsibility of the owner.

Members of the university community should contact Facilities before using these or any other small appliances on campus.

PUNID Required to review policy.

Pacific University Libraries are committed to respecting users’ privacy and acknowledge the role that privacy plays in fulfilling the Libraries’ mission to advance critical inquiry, collaborative learning, and knowledge creation. This policy’s purpose is to inform users about: 

• How the Libraries handle personally identifiable information that may be collected
• Actions the Libraries take in order to protect users’ privacy
• Users’ rights while engaging with Libraries’ resources

This policy only applies to the Libraries’ website and any other web service hosted on behalf of the Libraries and does not cover any external service or site, even if it is linked from the Libraries’ resources.

Pacific University admits* students based on their demonstrated preparedness to succeed in the course of study leading to the given degree and, where relevant, in the professions that the degree serves. Within established university protocols respecting requirements by the Northwest Commission of Colleges and Universities and, where applicable, specialized accreditation requirements, each academic program defines the specific qualifications required for admission and has the authority to make exceptions in order to support the most appropriate admissions decisions based on holistic assessments of applicants.

* Criteria for admissions is distinct from criteria for transfer of credits. Transfer of credits for application to Pacific degrees is governed by the “University Transfer Policy;” undergraduate transfer is additionally governed by the “Undergraduate Transfer Credits Policy."

This policy's purpose is to ensure that academic programs defined as distance education or including distance education components have processes through which the program, 1) establishes that the student who registers in a distance education course or program is the same student who participates in and completes the course or program and receives the academic credit, 2) protects the privacy of student information in these processes, 3) informs students of these processes and any related costs, and, 4) complies with all applicable state and federal laws and regulations for distance education.

Pacific programs that offer distance education must maintain effective identity verification processes to establish that a student enrolled in distance courses or programs is the same person whose achievements are evaluated and credentialed. The program must ensure that the identity verification process protects student privacy and that students are informed, in writing at the time of enrollment, of current and projected charges associated with the identity verification process. Programs must additionally comply with all applicable state and federal laws and regulations for distance education, including regulations specific to enrolling students who reside outside of Oregon.

The program faculties of Pacific University recognize that undergraduate students are sometimes well-prepared to engage successfully in graduate level course work, and that they may benefit academically from such advanced learning experiences. This policy provides guidelines and restrictions for Pacific students enrolled in an undergraduate course of study to concurrently enroll in graduate level coursework at Pacific. Students who enroll in graduate level coursework at another academic institution, should refer to Pacific University’s catalog for transfer policies of individual graduate programs.

PUNID Required to view policy.
Updated September 2024

The program faculties of Pacific University recognize that sometimes graduate students may be advised by the graduate program director or their academic advisor to take an undergraduate course to meet certain proficiency requirements or to prepare them for knowledge or skills of an unfamiliar field that will benefit their graduate research, such as skills required for interdisciplinary work. This policy provides guidelines and restrictions for Pacific graduate students enrolling in undergraduate-level coursework at Pacific.

PUNID Required to view policy.

To support the health and well-being of our community during a declared pandemic, Pacific University (“Pacific”) is implementing a COVID-19 vaccination policy.

This policy is designed to be consistent with federal, state, and local public health guidance.This policy is a critical part of our overall strategy and commitment to maintaining a safe and healthy working environment in light of the COVID-19 pandemic. This policy is designed for use together with, and not as a substitute for, other COVID-19 prevention and mitigation measures outlined in Pacific’s HR Return to Campus Guidelines for Faculty & Staff and corresponding guidance documents provided to students.

COVID-19 Vaccination Policy - Spanish

Pacific University recognizes the importance of jury duty as a civic responsibility and aims to support students who have received a juror summons by offering reasonable academic and institutional support, keeping in mind that students may ask the court to defer their service to a later date. Students who are called to serve on a jury should consult with their instructors and academic advisors about the impact of their jury service on their course work and academic progress. Depending on the timing of the jury summons, students may wish to defer service and can consult their college dean for a letter of support if permitted or requested by the court.

In the event a student serves on a jury, the student is responsible for reporting her/his/their service and expected absences to instructors and academic advisor as soon as possible. Read more about faculty and student obligations within the policy document. 

PUNID required to view policy document. 

Guidance to hiring managers and employees for relocation benefits in connection with employment at Pacific University. Please reach out to Human Resources for questions related to this policy. 

This policy describes the tuition assistance available to benefit eligible employees for graduate/professional programs at Pacific University.

For selected Pacific programs of study that are not already covered by the University employee tuition remission policy, and that are designed for working professionals, such as those with hybrid or distance- based curricula and/or a part time schedule, benefit eligible employees may receive tuition assistance not to exceed the value set annually by the IRS per calendar year as tax exempt, toward their Pacific degree program. Tuition charges and applicable fees in excess of the IRS approved amount will be the financial responsibility of the employee. Employees must be admitted and matriculated into a degree or certificate program to receive this benefit, and must maintain the program standard for academic good standing. Failure to maintain sufficient academic standards will result in a loss of this benefit.

For each new cohort (class) the Colleges may accept eligible and qualified employees as students in each degree or certificate program on a space available basis. Note that each program maintains ultimate decision-making authority on admissions decisions per program policies, procedures. Once an employee is accepted into the program, the tuition assistance will continue until the employee graduates as long as academic good standing is continuously maintained.

Requirements:

• Employees must be in good standing
• Employees must have been employed at Pacific for at least one year
• Employees must be benefit eligible
• Employees must be admitted to the program BEFORE they can apply for the assistance

Please see full policy for eligible programs. 

PUNID required to view policy. 

This policy describes and defines the retention and destruction of Protected Health Information (PHI) of patients of the healthcare component of Pacific University. The entire record must be maintained for the required period.

This policy is in accordance with all regulations related to the retention and storage of PHI, including but not limited to the follow healthcare regulations: HIPAA, HITECH, Oregon Administrative Rules, Oregon Revised Statutes and Oregon Medical Board.  In cases where regulation and laws offer conflicting retention schedules, Pacific University will comply with the most restrictive requirement.

Additional Key Documents
HCOCC Record Retention Schedule
FRM-4840-1 Certificate of Destruction - On Site
FRM-4840-2 Certificate of Destruction - Vendor

This policy applies universally to all remote access, regardless of ownership of the equipment used to perform the remote access. Pacific University determines the financial and technical feasibility of implementing technical controls and remote workstation security enhancements.

PUNID required to review policy.

Revised 2/8/2022

This policy establishes a structure for employees to work fully remote, or in a hybrid model based upon certain job functions and responsibilities.  Some job functions and responsibilities restrict or limit employee ability to work remotely. This policy will provide transparency and documentation for remote work for compliance, liability, and prioritize fairness, equity and employee engagement.

This policy, in conjunction with the Remote Work Plan and Agreement Form, ensures that both the supervisor and employee have a clear, shared understanding of the employee’s remote work arrangement.  The remote work agreement is unique based upon each situation and can be adapted to meet individual requirements and the needs of the position, supervisor, team and university.  The expectations for remote work is that the employee will effectively accomplish their regular job duties regardless of work location.

Please see the policy for additional requirements and expectations. 

Remote Work Plan and Agreement Form - February 2022

This policy is intended to clarify the University’s expectations and requirements regarding purchasing gifts, gift cards, awards, and prizes utilizing university and student funds.  In addition, this policy outlines when gifts, gift cards, awards, and prizes may be appropriate, the proper procedure for submitting recipient information, the corresponding tax treatment, and to help prevent any potential fraud or misuse of university resources. 

This policy applies to all Pacific University employees, students, and non-employees associated with the University.

The policy is approved as of 3/1/22 but will have a grace period for potential consequences or sanctions for violation of the policy until 7/1/22. 

PUNID Required to view policy.