Forms & Documents | Study Abroad

Pacific University no longer requires participants in study abroad programs to be vaccinated for Covid-19. Nevertheless, participants in study abroad programs should verify if their host country has any Covid-19 travel requirements, and follow CDC rules and recommendations for international travel. Furthermore, Covid-19 and other vaccines may be required for anyone participating in clinical rotations or internships within healthcare settings, K-12 schools, or other community businesses or organizations. Please refer to your specific program or site requirements for more information.

Important note to all international travelers: Please check Government Travel Advisory & Alerts, and enroll in the Smarter Traveler Enrollment Program (STEP) before you go.

Undergraduate Semester or Year-long Study Abroad Programs

All program application material for semester study abroad can be obtained by contacting the Office of International Programs, 503-352-1600, or email intlprograms@pacificu.edu. See also "Apply Now" for detailed instructions on how to apply to semester study abroad.

• Travel Assist (pdf)
• Smart Traveler Enrollment Program
• Study Abroad Handbook (pdf)
• Emergency Response Plan

Undergraduate Short-Term Study Abroad Programs

After downloading, immediately save each form to your computer without filling in any information. After saving, users will be able to fill in responses, save those responses for a later time, and print the form with the responses included. Please return these forms to the faculty member leading the program.

• Participant Information Form (pdf)
• Release and Assumption of Risk (pdf)
• Study Abroad Rights & Responsibilities (pdf)
• Self-Disclosure Medical Form (pdf)
• Participant Survey (pdf)
• Travel Assist (pdf)
• International Travel Contract (pdf)
• Chaperone Agreement
• Emergency Response Plan

Graduate & Professional Programs

Professional and graduate program guidelines, policies and required documentation for program-related international travel experiences (including short-term group travel, clinical rotations, preceptorships and internships) are below. Adherence to these requirements and completion of all necessary documents prior to departure is mandatory for all participating students as well as faculty and staff engaging in program-related travel.

• Graduate and Professional Handbook (Sept 2018) (pdf)
• Proof of Insurance Form (pdf)
• Traveler Information Page (pdf)
• Self Disclosure Medical/Disability Discussion Page  (pdf)
• International Travel Contract (pdf) *Please note:  ALL travelers including Faculty and Staff need to fill out this form.
• Amendment to International Travel Contract (pdf)
• Travel Assist Registration Verification Form (pdf)
• Checklist (pdf)/ Travel Guard Card (pdf)/  User Guide (pdf)/ Travel Guard Services (pdf)
• Waiver for Study Abroad in Level-3 Countries 
• Emergency Response Plan

Faculty & Staff

Please note that the forms students will have to fill out are linked above. When turning in completed paperwork for your course, please also submit an itinerary with contact numbers for each hotel in case of emergency.

• Emergency Response Plan
• Faculty Handbook for Short term Study Abroad  (pdf)
• Short-Term Study Abroad Program Approval Form
• SLOs for Short-Term Study Abroad Courses
• Short-Term Study Abroad Program Budget Form
• University Policy on Health, Safety and Security Issues in Study Abroad
• Procedure to Request an Exemption to Conduct an Undergraduate Travel Course in a Country with a US Department of State Level 3 Travel Advisory
• Short-Term Travel Course Development Grant